Administrative Coordinator
Description
Job Title: Administrative Coordinator
Department/Program: ORR/HSPRS
Reports To: Director of Business Operations
Work Location: Federal Way
FLSA Status: Non-Exempt (Hourly)
Work Arrangement: Hybrid (in-office 2 days a week)
Salary: $21.55 – $23.75/hr. (Non-bilingual), $23.49 – $25.89/hr. (Bilingual)
Morrison Child and Family Services: We are a Joint Commission and Sanctuary accredited non-profit organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:
- Nonviolence - being safe and doing the right thing
- Emotional Intelligence - managing our feelings so we don’t hurt ourselves or others
- Social Learning - respecting and sharing ideas of our teams
- Democracy - shared decision making whenever possible
- Open Communication - saying what we mean and not being mean when we say it
- Social Responsibility - everyone makes a contribution to the organizational culture
- Growth and Change - creating hope for our clients and ourselves
Position Summary
The HSPRS Administrative Coordinator delivers comprehensive administrative and office management support to a highly mobile team. This position coordinates services, prepares and manages reports tied to federal funder and program requirements, and supports key business and operational functions.
Duties and Responsibilities
- Provide administrative support to remote staff across the United States
- Prepare and reconcile monthly visa and travel reports for staff with frequent out-of-state travel
- Track and monitor out-of-state travel and professional development fund usage
- Monitor budgets for professional development and office supplies
- Coordinate with agency departments and external partners to support operational efficiency
- Participate in program meetings and cross-departmental initiatives as assigned
- Provide basic technical and computer support and coordinate with IT resources as needed
- Serve as liaison to Facilities regarding building operations, security, and janitorial services
- Lead quarterly safety compliance activities and participate in virtual safety committee meetings
- Maintain vendor schedules and manage office supply inventory and mail.
- Maintain and reconcile petty cash
- Support hiring, onboarding, and participation in local job fairs
- Complete accurate and timely timesheets and required administrative records
- Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.
- Participate in staff development, in-services, and training related to workplace effectiveness; model professional behaviors and implement improvements to business practices with awareness of their impact in a trauma-informed behavioral healthcare organization.
- Perform other duties as assigned to support program operations
Competencies: (Competencies are the abilities and qualities a person needs to be successful in this job)
- Clear and effective written and verbal communication in English
- Experience working in shared systems and virtual environments
- Ability to maintain confidentiality and exercise sound judgment
- Strong organizational, analytical, and problem-solving skills
- Ability to interpret information and explain concepts clearly
- Effective collaboration with staff at all levels and external partners
Required Position Qualifications:
- High school diploma or equivalent is required
- One year of demonstrated office or administrative experience
- Intermediate proficiency with word processing, spreadsheets, databases, and email systems
- Must be at least 21 years of age prior to start date
- Understanding of trauma-informed practices
Preferred Qualifications:(Additional skills, experience, or education that are not required but would make a candidate especially well-suited for the job).
- Experience working with ORR programs
- Bilingual in Spanish written, read and verbal. Must clear a language proficiency test for Spanish.
- Knowledge of federal, state, and agency regulations
- Familiarity with government travel policies and procedures
- Knowledge of adolescent development, trauma, abuse and neglect, substance use, and related interventions
Other Requirements:
- Ability to pass a comprehensive criminal history background check
- Completion of 40 hours of required annual training (provided by Morrison)
- Ability to work Monday–Friday, 8:00 a.m.–5:00 p.m., with flexibility upon approval
Working Conditions:
Environment: Work is done in clinical offices, community settings, including Morrison Residential, administration buildings, public locations, and social service sites. Breaks and meals are subject to interruption. Universal Precautions and remaining alert to the environment are critical to address the potential for violent behavior, exposure to disease, biohazards, noise, and contaminants.
Mental demands: Work assigned is diverse and may involve addressing new and unique circumstances. The work might be unpredictable and disrupts planned tasks, requiring flexible time management.
Physical demands: Ability to remain calm and emotionally available serving youth, adults and or families who have experienced trauma. Proficient with office equipment and physical movement. Ability to perform physical interventions if needed in accordance with program and training. Physical dexterity for reaching, stooping, and repetitive wrist and hand motions.
All Morrison programs and services are accredited by The Joint Commission, a nationally recognized standards-setting and accreditation body for health care. Morrison is also certified as a trauma-informed organization by the Sanctuary Institute. Certification recognizes our dedication to providing a trauma-informed culture and environment for children, families and staff through implementing Sanctuary values, commitments, and tools.
We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic.
In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.
Applications will be reviewed as received. Morrison reserves the right to make a hiring decision at any point during the posting period.
Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).